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Jobs at PSA

 

Thank you for your interest in working with Pamela Steele Associates Ltd.

 

Job title:

Finance and Administration Officer

 

Location: Oxford, UK

 

Reporting to: Executive Manager

 

Salary: Attractive package based on skills and experience

 

Terms: One-year contract, with possible extension based on performance and/or funding

PSA is seeking a Finance and Administration Officer to provide financial and administrative support, ensure accurate recording, accounting and reporting of all financial transactions, review and analysis of reports, development of budgets, and financial management oversight of sub-grantees, where relevant. The Officer will work with the technical team to ensure effective delivery of project outputs, oversee the logistics and human resources function and provide required reports to PSA’s management. See full job description here: Finance and Administration Officer March 2017

Key Responsibilities:

Finance

  • Contribute to the updating of financial management procedures and guidelines.
  • Develop budgets, monthly forecasts and cash requests, ensuring harmonisation with
    work-plans.
  • Ensure accurate coding of financial transactions in line with charts of accounts.
  • Manage bank accounts, petty cash and disbursements, and prepare monthly bank
    reconciliations.
  • Prepare and follow-up on the system invoices, international bank transfer requests,
    and other financial papers in relation to client projects.
  • Prepare and process payments to suppliers of goods and services, and ensure all
    invoices are adequately supported and approved before payment.
  • Payroll processing, payment of monthly statutory deductions and completion of
    required returns.
  • Prepare timely and accurate financial reports to management.
  • Manage project budgets and ensure preparation of monthly variance reports,
    obtaining explanations for variances above allowed levels.
  • File and archive all financial records and ensure regular back up of electronic
    information.
  • Support the annual financial audit of any donor grants as required in the grant
    agreements and develop responses to issues raised.
  • Exercise responsibility for submission of claims against expenditure to project
    donor(s), ensuring that budget variances by all sub-grantees are reported and
    approved by the donor, including carry forward of funds remaining at the end of a
    project’s financial year.

Human Resources

  • Provide support to supervisors and staff to develop the skills and capabilities of staff
  • Monitor staff performance and attendance
  • Coordinate staff recruitment and selection process in order to ensure that a timely, organised
    and comprehensive procedure is used to hire staff
  • Provide information and assistance to staff and supervisors on human resource and work-related issues

General

  • Support project fundraising activities by sourcing funds from potential donors and contributing to funding applications.
  • Maintain an asset register for all organisational assets and ensure all assets have a unique asset number.
  • Ensue all activities and procedures follow internal policies, particularly with regard to health and safety, finance, human resources and communications, and dissemination of internal policies to project staff.
  • Any other activities that are agreed with the Director and with the internal management, such as:

Qualifications and Skills Required

  • A certified accountant or undertaking final exams to qualify as one.
  • Experience in the use of financial accounting systems such as QuickBooks.
  • Competence in Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability and willingness to learn to use new software.
  • Strong written and oral communication skills.
  • Ability to work independently while also being a strong team player.
  • Excellent attention to detail and very good organisational skills.
  • Clear understanding of confidentiality.
  • Ability to collect, manage, analyse and communicate data
  • Knowledge of/interest in health and humanitarian supply chains; organisational development; capacity building; gender; advocacy; work in developing countries.
  • A commitment to PSA’s core values and purpose.
  • Language: fluency in English.

How to Apply:

Interested candidates should send their resume (CV) and cover letter as a single document to the following e-mail address: info@pamsteele.co.uk on or before 17:00 GMT 19 May 2017.

The subject of the e-mail must be clearly stated as: “Finance Officer – Oxford, UK”

Only short-listed candidates will be contacted.

 

 

 

Job title:

Project Officer – Kaduna, Nigeria

 

Location: Kaduna, Nigeria, with occasional travel as needed

 

Reporting to: National Supply Chain Consultant

 

Salary: Attractive package based on experience

 

Terms: One-year contract, with possible extension based on performance and/or funding

To coordinate the BMGF/PSA support to the Kaduna State Supply Chain Transformation Project, PSA is seeking a Project Officer whose immediate focus will be to provide support to the supply chain transformation projects, while also having a vision of the eventual integration of any vertical/parallel supply chains into an effective and efficient system.

Job Description – Project Officer – Kaduna, Nigeria

The Project Officer will be responsible for supporting the Kaduna Public Health Supply Chain Transformation Project, and for the capacity development of its staff and ensuring that they deliver in line with their health goals.

Duties and Responsibilities

The Project Officer will work under the guidance and direct supervision of the National Supply Chain Consultant. The Project Officer will support the Kaduna SMoH in the implementation of the pilot project and roll-out of the Kaduna Public Health Supply Chain Transformation Project.

The specific responsibilities of the Project Officer will include, but will not be limited to, the following:

  1. Support the implementation of the supply chain transformation strategy in collaboration with relevant stakeholders/departments (including Pilot Steering and Operations Teams):
  • Support the ongoing pilot phased implementation while observing emerging issues around policy that require attention. Raise issues with the Pilot Steering and Operations
  • Ensure implementing partner is performing the tasks according to planned activities and according to expectations
  • Recommend the solution (s) to be rolled out at the end of the pilot period
  • Support the development and review of the supply chain transformation strategy

 

  1. Support the implementation of the Control Tower System for supply chain end-to-end visibility and analytics, and ensure all those who will be affected by the new system are trained in the use of the system.
  • Support the State Logistics Management and Coordination Unit (LMCU) so that it is able to act as the centre of activity and discussions, especially in regard to fulfilling their role in logistics data collection, and liaising between the Drug Management Agencies (DMA) and the service delivery health facilities on order placement and reporting
  1. Assist in the definition of project scope and objectives, involving all relevant stakeholders.
  2. Support in the development, updating and monitoring of project implementation performance indicators aimed at promoting essential health commodity security and delivering best value to project sponsors..
  3. Maintain strong and positive working relationships with client partners and key stakeholders, including the SMoH, DMA, State Primary Health Care Development Agency (SPHCDA) and LMCU.
  4. Oversee the LMCU’s role in data collection, order management and shipping of commodities to service delivery health facilities. Work closely with third party logistics providers and ensure standard operating procedures for distribution functions are adhered to by all parties, including the DMA and participating health facilities.
  5. Organise and lead meetings with the Pilot Teams and other relevant stakeholders to identify the strengths, weaknesses, and opportunities of technical implementation to enable a seamless transition of operations.
  6. Ensure that all projects are delivered on time, within scope and within budget.
  7. Identify, develop and maintain strategic alliances that will ensure the project proceeds in close collaboration with other agencies and donor-supported supply chain programmes.
  8. Adhere to PSA policies and procedures relating to project management, finance and administration.
  9. Develop and implement risk mitigation strategies for warehousing and distribution services, assess risks bi-weekly and implement risk management/mitigation strategies.
  10. Strategically identify supply chain capacity gaps and work with stakeholders to arrange for appropriate training of government partners, working with stakeholders.
  11. Document, compile and review technical reports and deliverables as required.
  12. Report results from the project work to PSA/BMGF, the SMoH and other funders. Ensure timely submission of all deliverables and escalate issues to management as needed.
  13. Develop, update and implement performance monitoring plan that includes indicators of commodity availability at facility level and project-wide performance measures.
  14. Oversee regular data collection and reporting and lead bi-weekly reviews for performance analysis to identify issues and drive evidence-based interventions.

Qualifications and Skills Required

  • A degree in health supply chains. Additional years of experience may be substituted for a degree in supply chains
  • Minimum three years of experience and demonstrated ability to manage and implement complex programmes, donor-funded public health programmes or projects in a developing country context, demonstrating leadership and project management skills (e.g. PRINCE2)
  • Prior experience in Nigeria and /or working at Nigerian state levels
  • Fluency in written and spoken English. Hausa language is an added advantage
  • Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills, along with ability to develop strong personal contacts with stakeholders
  • Experience in public health supply chain management, and/or pharmaceutical and medical supplies
  • Demonstrated ability to create efficiencies and lead operational transformation in large complex public health programmes, preferably with experience in medical procurement, coordination, or supply chain management
  • Ability to establish criteria for monitoring and evaluation processes

Work Values:

The Project Officer will:

  • lead by example, to develop a working environment defined by integrity and hard work;
  • encourage and incorporate inputs from others;
  • promote joint project achievement through individual and team efforts; and
  • demonstrate integrity and ethical behaviour at all times.

How to Apply:

Interested candidates should send their resume (CV) and cover letter as a single document to the following e-mail address: info@pamsteele.co.uk on or before 17:00 GMT 20 February 2017.

The subject of the e-mail must be clearly stated as: “PSA Project Officer – Kaduna, Nigeria”

Only short-listed candidates will be contacted.

 

 

 

Job title:

National Supply Chain Consultant – Nigeria

 

Location: Abuja, Nigeria (with regular national and international travels to project locations or PSA offices)

 

Reporting to: CEO, Pamela Steele Associates Limited

 

Salary: Attractive package based on experience

 

Terms: 1 year contract with possible extension based on performance and/or funding

 

PSA is seeking a National Supply Chain Consultant to coordinate delivery of PSA’s technical assistance in Health and Humanitarian Supply Chains systems in Nigeria with specific oversight of BMGF/PSA Health Supply Chain Transformation projects in the country.

Job Description – National Supply Chain Consultant – Nigeria

The National Supply Chain Consultant will be responsible for leading and coordinating the health and humanitarian supply chains capacity development in Nigeria and ensure that they are delivered in line with clients’ expectations. See full Job description 20170201_NSCCNigeria_ Final.

General competencies

  • The incumbent should hold at least a Bachelor’s Degree in a related field, such as supply chain, health sciences, public health management etc.
  • Mastery of the supply chain and logistics field with over 10 years of experience that enables decision making, as well as the provision of recommendations, that significantly influence important public policies or programmes, and generate new approaches and theories of change as appropriate;
  • Strategic and systemic thinking capacity for independently planning, designing, implementing, monitoring and evaluating programmes, projects, activities, or other work, and for making decisions based on the best information available;
  • Ability to operate successfully with minimal or no supervision, setting one’s own milestones and goals within the scope of work;

Experienced in:

  • Successfully manage duties, involving many different and unrelated processes and methods, and a broad range of activities requiring substantial depth of analysis;
  • Make decisions in an evolving environment (e.g. where uncertain standards in approach, methodology, or interpretation and evaluation processes result from such elements as continuous changes in the programme, technological developments, unknown phenomena, or conflicting requirements);
  • Originate new procedures and techniques;
  • Establish criteria for monitoring and evaluation processes; and
  • Acquire or develop new information to serve as input for decision making, monitoring evaluation etc.
  • Ability to resolve or facilitate the resolution of critical problems, applying leadership and negotiation skills;
  • Capability to develop strong personal contacts with the MoH department and programme heads, other development agency health leaders, international experts and organisation high –level staff who can be called on for input or advice; and
  • Capability to develop sufficient personal contacts to allow the advisor to negotiate and settle matters involving significant or controversial issues, among persons/organisations with diverse viewpoints, goals, or objectives, requiring the advisor to achieve a common understanding of the problem and satisfactory solution by expansion, compromise, and/or developing suitable alternatives.

Work Values:

The National Supply Chain Consultant will:

  • lead by example, to develop a working environment defined by integrity and hard work;
  • encourage and incorporate inputs from others;
  • promote joint project achievement through individual and team efforts; and
  • demonstrate integrity and ethical behaviour at all times.

How to Apply:

Interested candidates should email their resume (cv) and cover letter as a single document on or before 17:00 GMT 15 February 2017 to the e-mail address: info@pamsteele.co.uk

The subject of the email must be clearly stated as: “PSA National Supply Chain Consultant – Nigeria”

Only short-listed candidates will be contacted.